Dynamics GP to QuickBooks -- Reducing Licensing Costs
Switch from Dynamics GP to QuickBooks to dramatically lower your accounting software licensing and maintenance costs.
Request a QuoteDynamics GP licensing costs have a way of creeping up. Between the base license, per-user costs, annual maintenance agreements, and the IT infrastructure required to keep an on-premise ERP running, many businesses find themselves spending far more on their accounting software than the value they’re getting from it.
This is especially common with companies that adopted GP years ago when they were growing quickly or had complex operational needs. The business has evolved, but the software costs haven’t come down to match. You’re still paying enterprise prices for what has become a straightforward accounting operation.
Where the Costs Add Up
Dynamics GP’s total cost of ownership includes several layers that QuickBooks simply doesn’t have:
- Per-user licensing — GP charges per concurrent user, and adding seats means adding cost. QuickBooks licensing is simpler and cheaper across the board.
- Annual maintenance and enhancement plans — Microsoft’s maintenance agreements for GP aren’t optional if you want updates and support. These renewals hit every year whether you use the new features or not.
- Server infrastructure — Running GP on-premise means maintaining a server, managing backups, and paying someone to keep it all running. QuickBooks Desktop runs on a workstation, and QuickBooks Online eliminates the infrastructure entirely.
- Consulting and customization — GP customizations require specialized consultants who charge premium rates. QuickBooks support is widely available and more affordable.
What the Switch Looks Like
We convert your core accounting data — general ledger, accounts payable, accounts receivable, inventory, and customer/vendor records — from GP into a QuickBooks company file. Historical transactions come with it, so you don’t lose the ability to look back at prior years.
The conversion is handled on our end. You provide access to your GP data, we map everything to the right QuickBooks fields, and you get back a file that’s ready to use. No extended implementation projects, no six-month rollouts.
When It Makes Sense
The cost conversation usually starts when one of these happens:
- A renewal notice arrives and the number is hard to justify
- Microsoft announces another price increase or pushes you toward Dynamics 365
- Your IT team flags the cost of maintaining the GP server environment
- A new CFO or controller looks at the software line item and asks why it’s so high
If your accounting needs can be met by QuickBooks — and for most small to mid-sized businesses, they can — then every year you stay on GP is another year of paying more than you need to.
Contact us with the details of your GP setup and we’ll walk you through what the conversion involves and what you can expect to save.
Common Issues We Handle
- Dynamics GP licensing renewals are expensive and increasing every year
- Paying for enterprise-level features your business no longer uses
- Annual maintenance and support contracts add up fast
- IT overhead for managing on-premise GP infrastructure
How It Works
Tell us about your Dynamics GP setup
Export or provide access to your data
We convert all financial data to QuickBooks
Receive your QuickBooks file
If we are unable to complete the service, there is no charge. Your satisfaction is guaranteed.